Privacy Policy

1. Introduction

Welcome to Check In Chief ("we," "our," or "us"). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our team attendance management service.

2. Information We Collect

2.1 Information You Provide

We collect information that you voluntarily provide to us when you:

• Register for an account
• Create or manage teams
• Add team members and their contact information
• Create events and send notifications
• Communicate with our support team

This information may include: name, email address, phone number, team information, and event details.

2.2 Automatically Collected Information

When you access our service, we may automatically collect certain information, including:

• Device information (IP address, browser type, operating system)
• Usage data (pages visited, features used, time spent)
• Log data (access times, error logs)

3. How We Use Your Information

We use the information we collect to:

• Provide, maintain, and improve our services
• Send SMS notifications and attendance requests
• Manage your account and team information
• Respond to your inquiries and provide customer support
• Send you important updates about our service
• Analyze usage patterns to improve user experience
• Detect, prevent, and address technical issues or security threats
• Comply with legal obligations

4. Information Sharing and Disclosure

We do not sell your personal information. We may share your information in the following circumstances:

• With team members: Information you add about team members (such as names and phone numbers) is shared with team administrators and coaches as necessary for the service to function.
• Service providers: We may share information with third-party service providers who perform services on our behalf (e.g., SMS delivery, hosting, analytics).
• Legal requirements: We may disclose information if required by law or in response to valid legal requests.
• Business transfers: If we are involved in a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.

5. Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. You may request deletion of your account and associated data at any time.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

• Access to your personal information
• Correction of inaccurate information
• Deletion of your information
• Restriction or objection to certain processing
• Data portability
• Withdrawal of consent

To exercise these rights, please contact us using the information provided below.

8. SMS Communications

Our service includes SMS notification features. By providing phone numbers for team members, you confirm that you have obtained appropriate consent from those individuals to receive SMS notifications. Team members may opt out of SMS notifications at any time by replying STOP to any message or by contacting their team administrator.

9. Children's Privacy

Our service is not intended for children under the age of 13. We do not knowingly collect personal information from children under 13. If you believe we have collected information from a child under 13, please contact us immediately.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. We encourage you to review this Privacy Policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us at:

Email: privacy@checkinchief.com

We will respond to your inquiry as soon as possible.